Seating Layout

Too Active

I remember once delivering training to a group of employees and removing all the tables from in front of them. They were seated in a large U-shape all 25 of them. I had also given them plenty of fun ice breakers. The result was that they became extremely active to the extent that they eventually broke out of control.

Inactive

During a different training program I had trainees all sitting behind a large oval table. Their participation was relatively limited, they were not very active nor lively during the training session. Seating layout and how chairs and tables are arranged in a training room have a strong influence on the performance of training.

Perfect Circle

During group work, when trainees are divided into a number of groups, to reflect on a video they have just seen or discuss a topic specified by the trainer, the way each group arrange their seats has a noticeable impact on the performance of that group. If the group is sitting in a perfect circle this group will achieve superior performance. The circle layout allows every member of the group to participate equally and allows for a good deal of synergy to take place among all members of the team. You can almost sense the energy flowing unobstructed when passing next to such group.

If group members are instead arranging their seats in an imperfect circle with one of the members of the group sitting behind another member or more distanced than others then such an arrangement would break the harmonious flow of energy, not give each member of the group an equal opportunity to participate and drastically cut down on synergy among members of the group thus greatly reducing their performance.The lower performance of such group would be quite evident. As a trainer, you should go to such a group and ask them to arrange their seats in a perfect circle. You should do so early on in the activity so that they would have enough time to carry out the group activity with high performance.

Tables Reduce Activity Level

Generally speaking, having tables in front of participants shielding them from the trainer dramatically reduces their level of activity. Having participants face the trainer directly without any obstructions, by removing any tables in front of them, allows them to be way more active. The decision of chair and table layout is for the trainer to make. The trainer can control the amount of activity of trainees through making changes to seating layout. A trainer may start the training for instance with tables placed in front of participants then decide to remove them completely during the second half of the training day or during the second training day. This could provide variation and the right amount of activity from trainees.

U-Shape, Incomplete Circle and Crescents

Participant seats can be arranged in a large U-shape spanning the training room with the backs of the chairs towards the 3 walls of the training room leaving the fourth wall for the trainer to stand against. Another similar arrangement is to have seats arranged in an incomplete circle which provides the highest degree of synchronized and harmonized participant attention. A third variation is to have seats in a crescent shape. This arrangement is similar to that of the incomplete circle and has the advantage of allowing for several ‘waves’ of crescents to be arranged one after the other to allow for more seats to be used in the training room.

Conclusion

A competent trainer must be aware that seating layout in the training room is no trivial thing and that it should be taken seriously for it has a powerful impact on the performance of participants during the training.

What other seating layouts can be used in the training room?

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Seating Positions of Trainees

The place in which a participant sits can be significant. First of all, a participant may sit next to his friends and those whom he is comfortable sitting next to. Secondly, some participants like to sit close to the trainer at the front while others prefer sitting away from the trainer and at the back. Furthermore, some prefer to site on one side of the training room while others prefer sitting at the other side of the room.

Such preferences are far from being random. In fact, they could be highly significant. Asking trainees to change their places can alter the state of the system and can thus be used by the trainer at times to improve the training process such as when dealing with difficult trainees.